Ford is Hiring | Executive Assistant |

Position – Executive Assistant
Company – Ford
Exp. – 0 – 3 years
Location – Kolkata/ Mumbai/ New Delhi/ Hyderabad/Secunderabad/ Pune/ Chennai/ Bangalore/Bengaluru, IN

Job description

• Organise and Facilitate leadership meetings, including weekly staff calls – setting agendas, driving discussions, and assigning next steps.
• Booking and arranging travel and accommodation and processing travel claims.
• Proactive diary management to ensure meetings are at an appropriate time and organize global meetings across multiple geographies and time zones.
• Organizing events, bookings, and conferences including parking.
• Liaising with Ford employees in different locations to organize meetings and clarify assignments.
• Schedule and manage agendas for key department meetings ie OCM and Business Reviews etc
• Plan/facilitate/organize learning events to support employee upskilling from both technical and leadership aspects
• Schedule and lead quarterly leadership engagements, including All Hands and On-Site sessions, including setting the agenda, getting guest speakers, handling building logistics
• Drive a culture of knowledge sharing, inclusivity, transparent communication, and celebration of success.
• Scheduling regional events for IT ie Personal Development Days
• Compiling and preparing reports, presentations, and correspondence in a timely and accurate manner.

What we are looking for:

• Work experience as an Executive Assistant, IT Administrator, or similar role.
• Experience with establishing processes and managing large-scale initiatives, tasks
• Strong leadership and excellent coordination skills across multi-level organization stakeholders, Planning, Prioritization, Effective Written/Verbal communication, Presentation, and Public speaking skills, ability to mediate and resolve key issues to be successful in this role and meet expectations
• Self-directed, resourceful, relationship builder, and comfortable with operating in ambiguity.
• Ability to work collaboratively with others and navigate complex decision-making in a fast-paced environment with many moving parts
• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• Strong attention to detail and great diligence; and
• The ability to be proactive and take initiative