Skoda Auto Volkswagen India is Hiring | Executive Assistant |
Position – Executive Assistant
Company – Skoda Auto Volkswagen India Pvt. Ltd.
Exp. – 0 – 1 years
Location – Pune(Chakan), Maharashtra, IN
Education – BTech/BE in Mechanical Engineering
Job description
Job Summary: We are seeking a highly organized and professional Executive Assistant to provide high-level administrative support to our executive team. The ideal candidate will possess exceptional communication skills, be detail-oriented, and have the ability to manage multiple tasks efficiently. This role plays a crucial part in ensuring the smooth operation of the executive office and contributing to the overall success of the organization.
Responsibilities:
- Executive Support: Provide comprehensive administrative support to the executive team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Communication: Act as a primary point of contact between the executives and internal/external stakeholders. Screen and manage phone calls, emails, and other forms of correspondence.
- Documentation and Reporting: Prepare and edit documents, presentations, and reports as requested by the executives. Maintain confidentiality and handle sensitive information with discretion.
- Meeting Coordination: Plan and organize meetings, conferences, and special events. Prepare agendas, take meeting minutes, and distribute action items to ensure effective follow-up.
- Travel Arrangements: Manage complex travel itineraries, including flights, accommodations, and ground transportation. Ensure all travel plans align with the executives’ schedules.
- Expense Management: Track, process, and reconcile expenses for the executive team. Ensure accuracy and compliance with company policies.
- Task Prioritization: Prioritize and manage tasks to optimize the executives’ productivity. Anticipate their needs and proactively address them.
- Information Management: Maintain and organize electronic and paper files, ensuring easy access to critical documents and information.
- Project Support: Assist in special projects and initiatives as needed, providing research, data analysis, and project coordination support.
- Office Management: Oversee the general office environment, including ordering supplies, managing office equipment, and liaising with building management
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