JLL Hiring | Facilities Manager Assistant | B.E/ in Mechanical/Electrical Engineering |

JLL Hiring | Facilities Manager Assistant | B.E/ in Mechanical/Electrical Engineering |

  • Post last modified:April 29, 2020

Position – Assistant Facilities Manager

Jobs description

  • Support the FM with a dotted line to Chief Engineer in managing the Mechanical, Electrical, Plumbing installations, Life Safety system, BMS within the facility;
  • Responsible for preparation of critical spares list for all installations as per manufacturer’s recommendations and plan and maintain the required inventory at sites at all-time where the maintenance is carried out with in-house teams;
  • Implement and oversee the pre-emptive maintenance program to reduce the risk of sudden failures of critical equipment;
  • Assist the AEM to review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations;
  • Maintain the logbooks, checklists and PPM schedules for all M & E installations;
  • Manage Downtime/ Breakdowns;
  • Arrange for ad-hoc M&E setups as per the client requirement from time to time;
  • Ensure the contractors follow the house rules at all times and the projects are handled with minimum inconvenience to the Client;
  • Responsible to handle the shifts independently on all Engineering related matters;
  • Responsible for daily reporting on M & E to the AEM;
  • Generate Service maintenance reports on office equipment;
  • Responsible for Purchasing and maintaining spares and consumables, ensure minimum stock required maintained at all times.
  • Generate Downtime and breakdown incident reports.
  • Complete track of inspection, work orders, and updating and closure in 360 tools with proper evidence or supporting documents.
  • Request for raising ITSM based on PM work orders scheduled and notify the respective vendor in advance
  • Liaison with the landlord for utility, common area lighting, water tank levels, domestic, fire, the status of lift health to ensure 100% uptime
  • Strictly adhere to the usage of PPEs and LOTO at all time by in-house as well as vendor
  • Issuance of necessary work permits for vendors
  • Maintaining of various registers – Green card, Fire isolation/desolation, LOTO, complaints, etc.
  • Rounds to be taken daily of critical areas and ensure that observations are recorded in the Inspection tab
  • Ensure compliance to all GRE OE standards and signoff.
  • Ensure upkeep of office maintained, liaise with the soft service team, for the same
  • Ensure strict adherence by the technicians on their deliverables
  • Project coordination – with vendors /soft services/others
  • Aware of the maintenance cost/maintain a tracker
  • Vendor management end to end
  • Maintain cordial relationship with team and employees
  • Well aware of the escalation process
  • Incident report – detailed report with RCA
  • Understanding of the AMC contracts /SLA
  • Ensure all work orders/inspections is closed/carried out regularly
  • Ensure the handover and take over work activities during shift change over between technicians/BMS and amongst AFM’s
  • MIS and report generation as and when required
  • Ensure customer complaints are attended during shift time including soft services
  • Responsible to ensure housekeeping is well maintained during shift time in coordination with the soft service team

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